Every organisation has a mix of spaces, and every space asks something different of its technology. A two-person huddle room and a hundred-seat town hall have almost nothing in common beyond the fact that someone, somewhere, needs to be seen and heard clearly, on the platform they already use every day.
Coral Vision designs, installs and supports Zoom Rooms, Microsoft Teams Rooms and WebEx solutions across the full spectrum of meeting spaces. This guide sets out our approach room type by room type, so you can see at a glance what “good” looks like for each space in your building, and how the technology scales as the room grows.
Every recommendation below is manufacturer-agnostic. We select best-of-breed components for your environment and your budget, then install, integrate and maintain them as one consistent, standardised experience across your entire estate.
The Room Types
Huddle Rooms
Typical capacity
2–4 people
Common use case
Quick ad-hoc catch-ups, 1:1s, and impromptu video calls between remote colleagues.
Core technology
Single display with an all-in-one video bar (camera, mic and speaker combined), one-touch join via Zoom Rooms or Microsoft Teams Rooms, and a compact tap-to-book scheduling panel outside the door.
Why it matters
Fast to install and simple to use, huddle rooms take pressure off larger meeting rooms and make the best use of tight floor space — ideal for the small, informal conversations that make up most of the working day.
Small Meeting Rooms
Typical capacity
4–6 people
Common use case
Team stand-ups, client calls, and small group discussions.
Core technology
Single display, integrated camera/mic/speaker bar sized for the room, wireless content sharing from laptop or mobile, and Zoom, Teams or WebEx certified endpoints.
Why it matters
A reliable, one-touch experience means less time troubleshooting cables and more time in the conversation — consistent with every other room on the estate.
Medium Meeting Rooms
Typical capacity
6–10 people
Common use case
Departmental meetings, client presentations, and small workshops.
Core technology
Single or dual display, ceiling or table-mounted microphone arrays, auto-framing PTZ camera, wireless presentation, and in-table power and data modules.
Why it matters
Clearer audio pick-up and better camera framing keep remote participants properly included, not just half-visible at the edge of a webcam shot.
Large Meeting & Conference Rooms
Typical capacity
10–20 people
Common use case
Cross-functional meetings, client pitches, and larger hybrid team sessions.
Core technology
Dual displays or a large-format screen, multi-microphone ceiling arrays with DSP audio processing, dual-camera switching, and integrated scheduling with room-use analytics.
Why it matters
Professional-grade audio and video processing scale the room without scaling the complexity — it should feel as effortless as a huddle room to operate.
Boardrooms & Executive Boardrooms
Typical capacity
10–20+ people
Common use case
Board meetings, investor presentations, and C-suite discussions where reliability and discretion are non-negotiable.
Core technology
Premium large-format displays or an LED video wall, high-end conferencing codecs, multi-camera auto-speaker tracking, discreetly integrated microphones and speakers, motorised screens and concealed cable management, all on a single touch-panel control.
Why it matters
Every element is chosen and installed to disappear into the room’s finish, delivering flawless performance for the meetings where there is no room for error.
Training Rooms & Town Halls
Typical capacity
20–100+ people
Common use case
All-hands meetings, staff training sessions, and hybrid town-hall broadcasts.
Core technology
Large-format displays, projection or LED walls, PA-grade audio reinforcement, wireless handheld and lapel microphones, multi-camera production switching, and built-in recording or streaming.
Why it matters
Content reaches every seat in the room and every remote viewer with broadcast-quality clarity, turning a large space into a genuine event venue.
Collaboration Rooms
Typical capacity
Flexible, typically 4–12 people
Common use case
Design sprints, brainstorming sessions, and agile team workspaces spanning multiple offices.
Core technology
Interactive digital whiteboards, flexible AV suited to reconfigurable furniture, wireless casting from any device, live annotation and content capture, and full video conferencing integration.
Why it matters
Ideas move as fast as the conversation — remote and in-room colleagues sketch, edit and present on the same canvas in real time.
The Coral Vision Approach
Whichever room types make up your estate, the process is the same:
Consultancy — our AV/IT consultants assess your spaces and produce a detailed specification against your needs and budget.
Design — our in-house CAD team produces schematics and mock-ups so you can see the solution before it’s built.
Project management — a dedicated project manager keeps installation on time and on budget, coordinating engineers, designers and programmers.
Training and handover — every room is handed over with user training, so teams are confident from day one.
Maintenance and support — ongoing SLA-backed maintenance, with remote and on site support to keep every room running.
The result is a standardised experience across every room type from huddle to town hall, so users never have to relearn how to start a meeting just because they’ve changed rooms.
Let’s Talk About Your Spaces
Whether you’re fitting out a single boardroom or standardising AV across an entire global estate, our consultants can walk you through the right setup for each room type.
